Moving to a new office space is simply as included a procedure as moving to a brand-new home. An office relocation is a lot of work, regardless of the size of your company.
Start preparing early
There's no such thing as "winging it" when it comes to moving to a new office space. In addition to planning how you'll get everything ready for moving day, you'll also want to have a plan in place for where things will go when you arrive at your new office space. And do not forget to prepare ahead for your moving spending plan-- it's important to know how much you have to spend.
Appoint a move manager
Even if you're going to be dividing up the work, it's still important to have a designated move manager who can facilitate and follow up on each step to ensure that things are progressing. Typically the best person for this is an administrative assistant, but you may also select to designate someone who has past experience with industrial relocations.
Do research to find the best moving company
We always recommend researching and getting quotes from at least three professional moving companies before scheduling your relocation, however due to the fact that a workplace relocation can get really pricey, really quickly, you're much better off taking a look at a couple moreover. If you have the spending plan for it, prepare to work with a complete moving business-- they'll do all the packaging for you, in addition to the loading, discharging, and unpacking. Ask around for suggestions of moving companies that have experience with office relocations, because you'll wish to ensure you only hire a company with a proven track record of success in this location. To get the most precise quote possible, have an agent from each business pertained to your workplace and see the scope of the work. With tasks like this, it's inadequate to describe what needs to be done over the phone.
Any moving company you hire for your commercial moving needs to be accredited and guaranteed. Take a look at our moving company directory for a vetted list of reliable movers.
Assign everybody the job of loading up their own desk
While you might be having a moving company come in to take care of the big things, it will still be a significant assistance to have everyone responsible for their own desk space. Give your staff a direct on when they'll need to have their desks loaded up by, and try to encourage them to do a little bit at a time so nobody is attempting to get all loaded up at the last minute. You might need to just give your group a couple hours of time off on the day prior to the transfer to get their desks in order.
One of the most significant complications intrinsic in moving to a brand-new office space is detaching and reconnecting all of your tech. As quickly as you know the date of your move, have your I.T. department draft a strategy for moving all of your office's technical equipment. If there are pieces of devices that you'll be getting rid of, set up a plan for recycling or donating them.
Get a manage on structure rules
Unless your company owns the structure you are vacating or in to, you will need to get a complete breakdown of all constructing rules around relocating. It might be that you are just allowed to move during non-business hours or that you need to put in a special demand to utilize the service elevator. Get these rules from building management as early as you can, given that it will determine the logistics of moving day.
Put address change orders in location
It's much better to start updating files with your new address earlier instead of later, so place your orders for brand-new service cards, letterhead, envelopes, return labels, etc. right when you understand your brand-new address. Make sure to upgrade your customers as well, specifically if they frequently ship stuff to you. It's better to have all of your updated documents on hand prior to your move than to risk going days or weeks without them in your brand-new space.
Be thorough about identifying your boxes
Labeling your boxes is crucial in all relocations, but specifically when you're transferring to a brand-new office. To keep operations running during and after the relocation, you'll wish to carefully label each and every single box so you're not trying to find things like more printer paper or toner only when you actually require i thought about this them. For optimal performance, label each box with a number and a location, and keep a matching spreadsheet that lists each box number and the products that are within it. It's a bit more work, but it will conserve you a load of time when you're getting settled in your new place and it will be easy for everybody to access.
Ensure everything will fit
Rather of wasting time, energy, and loan on transferring products that aren't going to work in your new workplace space, get the dimensions of your biggest items and compare them to the measurements of your next place. Hopefully you have actually chosen a brand-new office that enables for the accommodation of your existing furnishings and tech, but if you have not, you'll want to know that prior to move in-- not after.
Attempt to move some non-essentials on your own very first
Streamline moving day by transferring the little things as you can, offered there's an overlap of timing with your brand-new lease. You can make the Get More Info entire moving process much easier by taking over products like plants and bulk office products on your own, particularly if you can get them set up in their brand-new locations prior to you officially move in.
Commemorate your new digs
A workplace relocation is demanding on everyone, including your staff members. As a "thank you" for everyone's cooperation in making it take place and as a way to commemorate your new area, budget in a little party for after the move. You do not have to be entirely set up yet, and it does not have to be anything significant-- even a mid-day celebration luncheon at some point in the very first week after moving will show your personnel how much you value their help and welcome in interesting things at the new workplace.
Moving to a new workplace is a lot of work, however chances are you're doing it for a great reason. Strategy ahead as much as you can so that to-dos do not slip through the cracks, and select your move supervisor extremely early on in the process. Knowing that someone guides all the moving parts will assist reduce tension and keep things running on track.